Job: Executive Assistant to Senior Vice President

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Jobing Description

The primary responsibility for this position is to perform general administrative duties and research for the Senior Vice President for our Audio Bible Ministry, which includes support of all of his domestic and international major donor and key ministry leader relationships and activities.

* Regularly reviews and updates Mega/Major donor database and monitors frequency of contacts, donor activity, types of materials sent, and necessary research to assist V.P. with management of his accounts
* Manages V.P.‚s schedule and contacts
* Regularly interacts with the President and other departments such as Development, International, Communications, and Finance
* Communicates with key donors, prospective donors, and external organization‚s senior officials and staff members
* Coordinates proposals and relevant materials
* Coordinates donor and ministry leader visits, including external and overseas events
* Assists with corporate event planning
* Coordinates travel for V.P. with travel department
* Potential for domestic and international travel

Skills / Requirements

 A minimum of 5 years experience in executive assistant work. Prefer candidates who have experience working in larger organizations (staff of 100+), with inter-departmental coordination.
 Strong organizational skills — able to shift priorities and maintain productivity in a fast-paced environment.
 Ability to self-manage, prioritize workload, and evaluate V.P.‚s interdepartmental coordination needs and communication.
 Ability to multi-task while meeting strict deadlines.
 PC proficiency — MS Word, Excel, and Outlook. Extensive database management required.
 Good phone presence, interpersonal skills and customer service orientation.
 Proven communication skills, both written and verbal.
 Good judgment, analytical abilities, and attention to detail.
 Experience in fund raising or sales environment is beneficial