City of Farmington

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Accounting Supervisor

at City of Farmington

Pay: up to $44.68/hour
28.73-44.68
Posted: 10/2/2019
Job Status: Full Time
Job Reference #: 1179916

Job Description

  • 29-Aug-2019 (MST)
  • Accounting
  • Farmington, NM, USA
  • 28.73-44.68
  • Salary
  • Regular-Full Time

JOB OPENING

CITY OF FARMINGTON

JOB POSITION #154:  Accounting Supervisor

NUMBER OF VACANCIES:   1                       

DEPARTMENT:  Administrative Services / Finance

WORK LOCATION:  Annex 1st Floor          

HIRING RANGE:  $28.73-$44.68 per hour

DAYS WORKED:  Monday Friday                 

HOURS WORKED:  8:00 a.m. - 5:00 p.m.                 

PAY GRADE: O, Exempt

TYPE OF POSITION:  Regular, Full-Time

APPLICATIONS WILL BE RECEIVED THROUGH:  Until Filled

JOB DUTIES

 

ESSENTIAL DUTIES:

Works under the direction of the Controller.

Using excellent customer service skills, establishes and maintains effective working relationships with other employees, officials, and all members of the general public.

Directly supervises three of the Finance Division's accountants and provides direction and guidance in the performance of responsibilities and duties.

Hires, trains, promotes, counsels, disciplines and evaluates performance of staff.  Serves as a member of the department head's management team and budget team. 

Analyzes, addresses and completes a wide variety of highly technical accounting transactions and processes.

Prepares and/or supervises the preparation of a variety of complex accounting reports and ensures timely completion of monthly or quarterly standard reports including completion of regular and special request accounting projects.

Assists the Purchasing Division in preparing annual state auditor contract; complies with all State Auditor required guidelines, schedules, and recommendations in accordance with the State Auditor's Audit Rule.

Provides assistance to the Controller in managing the City's debt, including quarterly analysis of the long-term debt portfolio and preparation of the long-term debt report, maintaining debt service schedules, and evaluating total debt obligation.

Prepares annual Comprehensive Annual Financial Report (CAFR); coordinates office activities to facilitate the conducting of the annual audit by an independent outside auditor. Coordinates scheduling of outside auditor with internal divisions and departments. Oversees the year-end closing of all accounting periods; adjusting journal entries; and accruals. Verifies all financial statements and schedules for accuracy and adherence to state, federal, and GASB requirements. Oversees preparation of the notes to the financial statements. Submits reports to GFOA for annual award consideration; administers suggestions from prior GFOA reviews. Assists in the completion of the data collection form to the Federal Audit Clearinghouse. Arranges all financial statements, notes, and schedules in a publishable format. Oversees printing of the CAFR document. Verifies the annual financial report is converted to Adobe format and is uploaded to the City's web site. Distributes CAFR to all authorized parties.

Provides technical direction for and facilitates the timely preparation of the City's Annual Budget Report (Program and Numbers Books) and related analytical reports.

Plan, organize, coordinate, prepare, review, and/or assist in the preparation of the annual city budget including, but not limited to the following:

  1. Projects gross receipts tax revenue, interest earnings and other revenue for the General Fund and other funds.
  2. Coordinates with the Human Services Dept. to calculate accurate salary and benefit budget projections for the next annual budget.
  3. Establishes and maintains worksheets, including the chart of accounts, within the City's accounting system to facilitate the entering of budget data by each department.
  4. Establishes and maintains the City's budget reporting system for individual departments and the City as a whole.
  5. Compiles five year Capital Improvement Plan data for presentation in the City's budget document and the State ICIP.
  6. Prepares the Executive Summary and any requested financial scenario models for presentation to the City Council.
  7. Reviews the most recent Cost Allocation Plan and integrates the Plan into the current budget document.
  8. Monitors City budget and programs and prepares/submits budget adjustments to the City Council.
  9. Submits the City budget to the State and GFOA for review. Responds to State and GFOA comments and suggestions as necessary for approval/award.

Oversee and assist with the development of the annual budget slide presentation, including graphs and revenue/expenditure data, for the Community Public Input Forums as required under the direction of the City Manager.

Provides technical assistance to City employees related to budgeting matters as needed.

Assists departments and city staff with financial planning, monitoring, and reporting on performance measures.

Ensures that all special reports and monthly detail accounting reports are properly prepared and on schedule. Monitors fund revenue and expenditures and conducts research and analysis on monthly budget reports. Compiles and prepares budget documents for the City's annual budget.  Updates spreadsheets and charts, edits budget text, and submits for printing. Converts annual budget to Adobe format and inserts in the City's web site.

Assists with the development, writing, coordination, initial implementation, and evaluation of financial and budgetary policies and procedures; insures that, where applicable, policies and procedures are implemented operate as intended city-wide.

Performs financial and budget analysis activities, which include researching and analyzing operational, fiscal, and other financial and budget data, and prepares applicable reports; reviews and analyzes departmental performance management plans; performs other related activities.

Performs monthly comparative statistical analyses of financial numbers, calculates financial ratios, follows up on unusual variances with respective department heads, and prepares written explanation of the major variations to Administrative Services Director.

Creates end-of-month actual-to-budget variance reports in special reporting formats using Spreadsheet Server/HTE system query function and excel pivot tables.

Prepares monthly cash flow worksheets for selected funds for purposes of analyzing changes in cash and assets.

Prepares the annual New Mexico Department of Finance and Administration (DFA) Local Government Division Budget Request Form.  Completes the required reconciliations to the City's HTE accounting system to assure the integrity of the budget file.

Completes assigned special budget/financial projects, e.g., budget-in-brief, research and analysis, assists Administrative Services Director with preparing Administration Division budget.

Compiles Quarterly Financial Update Report for the Administrative Services Director.  Includes budget/actual comparisons, gross receipt tax (GRT) history, revenue/expenditure comparisons, and cash balances for major funds.  Prepares required charts, graphs, and PowerPoint presentations.

Records, tracks, and analyzes GRT information on a monthly basis; collects data, compiles and prepares monthly financial/cash report for management.

As required, performs technical and administrative accounting work necessary in maintaining the fiscal records and systems of the City in accordance with generally accepted accounting principles and applicable federal and state governmental accounting standards.

Coordinates the preparation of the annual cost allocation plan serving as liaison between City department heads and outside consultants.  Prepares the journal entry from the final plan data and update the transfer entry for inter-fund charges.

Prepares the Quarterly Municipal Financial Report for the NM DFA - Local Government Division.

Prepares various monthly journal entries and performs annual account number conversions when required.

Prepares data, graphs, charts, write-up for the City's Popular Annual Financial Report (Citizen's Annual Report).  Coordinate the update of information with City departments.  Assist City Administration in publishing and distributing the Citizen's Annual Report.

Interprets relevant fiscal and accounting statutes, regulations, and ordinances and provides proper instructions and technical guidance to respective staff.

Provides technical evaluations and recommends procedures for the resolution of budgeting/financial issues.

Reviews the preparation of various month end entries; makes calculations and enters them into general ledger accounts.  Reviews various monthly and quarterly reports to City Council for accuracy and completeness.

Prepares special financial analysis and related reports as needed for management review and decision making.

Conducts cost/benefit analysis as required and prepares comparative, analytical reports on the fiscal performance of City Funds and Departments and reports results to management staff.

Recommends financial policy affecting budgets and the expenditure of funds.

Oversees preparation of all grant funding reports in accordance with the funding agency's reporting requirements. Assists departments and city staff in grant reporting requirements, including applications, planning, budgeting, reporting, and reimbursement requests of various grants, including local, state, and federal grants.  Applies for reimbursement using internet grant software programs and websites. Adjusts accounts for grant money received.  Assist with reporting on performance measures for departments/divisions.  Prepare and evaluate grant budgets.

Serves as fiscal officer and treasurer to Region II Narcotics Task Force. Creates annual budget for state and federal grants.  Assists Region II Director in writing annual grant applications. Oversees all financial accounting and reporting requirements for Region II grants.

Responsible for monitoring Region II's city, state, and federal budgets. Prepares budget adjustments for state, federal, and City budgets.

Holds monthly financial and budgetary meetings with Region II's staff. Prepares and presents financial reports at Region II Board meetings.

Conducts bi-annual audits for Region II confidential funds for compliance with state, local, and Region II policies and regulations.

Interprets and implements changes to accounting/reporting requirements including relevant GASB, FASB, State Audit Rule statements and standards, and GFOA recommendations.  Analyzes and makes recommendations for the improvement of existing systems or creation of new systems.

Oversees monthly payroll reconciliation to general ledger. Reconciles manual and voided checks to payroll reports and general ledger. Tracks all payroll checks. Sends payroll bank draft direct deposit. Responsible for sending positive pay files to bank for all payroll checks issued. Verifies, signs, and tracks all manually issued checks. Assists in IRS 941 reconciliation and reporting process.

Documents all Accounting Supervisor duties including daily, monthly, quarterly, and annual duties.  Assist with the compilation of written policies and procedures.

Assists the Administrative Services Director and Controller with department administrative duties and assist accounting staff with peak workload demands.

Cross-train and serve as backup to the Controller during planned and unforeseen absences.

Oversees monthly fleet charge reconciliation.

Oversees inventory reconciliation to general ledger.

Attendance at work is an essential function of this position.

NON-ESSENTIAL DUTIES:

Operates a motor vehicle to assist in carrying out the business of the department and the City.

May serve on various committees, as required and assigned.

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

QUALIFICATIONS

This position is subject to the City of Farmington's Drug and Alcohol Free Workplace Policy which includes:  pre-employment testing, post-accident testing, reasonable suspicion testing, return to duty testing, and follow-up testing.

Successful candidate must provide enough information for a thorough background check.

Graduation from an accredited college or university with a bachelor's degree in Business, Accounting or a related field and five (5) years of increasingly responsible experience in governmental accounting and four (4) years of supervisory experience or any equivalent combination of education and experience. 

Graduate degree or Certification as a Certified Public Accountant (CPA) is highly desirable.

Valid New Mexico driver's license with acceptable driving record for past three years.

Thorough knowledge of GASB/FASB statements. 

Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Finance Officers Association (GFOA) practices and principles.

Knowledge of New Mexico State Statutes and New Mexico State Auditor's Office Audit Rule.

Knowledge of New Mexico Department of Finance and Administration guidelines and statutes.

Considerable knowledge of New Mexico Taxation and Revenue practices and guidelines; and the Internal Revenue Service Code.

Knowledge of U.S. Federal Audit Clearing House and National Association of Automated Clearing House practices and procedures.

Experience in planning, directing and controlling the activities of a multi-faceted, complex accounting operation in a municipal government setting.

Demonstrated analytical and technical/computer skills using government accounting systems, and proficient in the use of personal computers and software packages, including specific knowledge of Microsoft Office Excel and Word.

Experience with independently identifying and analyzing complex accounting and financial systems problems and appropriately managing/delegating implementation of solutions through staff.

Skill in positive group problem solving through regular staff meetings.

Ability to represent and communicate divisional issues to City advisory commissions and elected officials.

Ability to establish and maintain effective working relationships with the City Treasurer, independent auditors, management personnel from other departments, employees, and the general public.

Ability to prepare and analyze complex financial reports, and to simplify the reports in summary formats for presentation to management and City Council.

Interest in team-building, strategic planning, organizational change and performance management.

Strong oral/written communication and systems development skills.

Dedicated, but flexible team player that utilizes good judgment and discretion.

Knowledge of personnel rules to correctly manage, review, promote, assist, discipline, and educate staff.

Knowledge of New Mexico State Treasury guidelines and policies.

Knowledge of City of Farmington Procurement Code to properly write up requests for services including RFQ's, RFP's, and to acquire the knowledge necessary to participate on RFP review boards.

Ability to manage employees to effectively manage, schedule, and train three (3) accountants.

Ability to work under stress and handle stressful situations.

Ability to meet deadlines.

TOOLS AND EQUIPMENT USED:

Ten-key  /  Internet / H T E Software / Wells Fargo CEO (Commercial Electronic Office Internet software) / Personal computer / Scanner / Shredder / Telephone system / Fax / Copier /  Printers / Calculator / Software skills needed to perform daily duties include: Word, Excel, Spreadsheet Server, Adobe, Google, and  IBM AS/400 Central Square governmental finance software.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The work environment is a normal office setting.  Noise level is usually quiet.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER, M/F/D/V.