County of Bernalillo
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at County of Bernalillo
- Position Summary & Duties Responsible
Classification specifications are intended to present a descriptive list of the range of duties performed by employees in this classification. Specifications are not intended to reflect all duties performed within the job.
Under direction, performs professional accounting duties within an assigned department, division or fiscal program; functional areas of responsibility include enterprise funds, grants, accounts payable, accounts receivable, payroll, and treasury; departmental assignments may include the compilation, review, monitoring and reporting on department specific budgets; analyzes and approves financial transactions; prepares a variety of financial reports; and performs other related duties as assigned.
This is the journey-level classification in the Accountant series. Incumbents at this level work under direction, receiving occasional supervision while working toward a definite objective that requires use of a wide range of procedures and involves planning and/or determining specific procedures required in order to meet assigned objectives and solve non-routine problems. Only unusual matters are referred to a supervisor. This classification is distinguished from the classification of Senior Accountant in that positions in the latter classification are assigned significant responsibilities above the journey level; possess specialized knowledge, abilities, skills, and experience; and often exercise independent judgment in the performance of their duties. Advanced journey-level classifications may provide direct or lead supervision over lower-level positions. Depending on assignment, some positions at the Accountant level may provide direct or lead supervision to clerical or technical staff; however, such duties are ancillary in nature and do not impact the overall scope of the classification.
EXAMPLES OF DUTIES
- Reviews and analyzes a variety of accounting records and fiscal activities to ensure accuracy and compliance with accounting/program/legal requirements.
- Reviews financial transactions to ensure that (i) proper cost centers are charged, and (ii) expenditures and revenues are within approved budget.
- Initiates and approves journal entries into the general ledger; gathers, verifies and analyzes information with respect to the transaction prior to approval.
- Reviews and analyzes appropriation expenditure reports for transactional activity; verifies funding; initiates Line Item Transfers as necessary.
- Performs grant accounting duties; sets up the grant within the financial management system; monitors expenditures to ensure compliance with grant agreement; gathers operational and milestone data; requests reimbursement; submits reports in accordance with grant requirements; maintains fiscal records; balances appropriations and expenditures; closes out grant upon completion.
- Reviews, analyzes and monitors budgets for departmental programs and projects; performs accounting functions within the program or budget including reconciliations, Line Item Transfers, journal entries and purchasing activities; identifies discrepancies and monitors financial activities.
- Schedules and facilitates program annual budget review and quarterly budget review meetings for assigned department.
- Collaborates and responds to auditor requests including general ledger variances and requests for supporting documentation.
- Prepares a variety of monthly and quarterly financial reporting for department use.
- Prepares a variety of reports for submission to County departments and the Deputy County Manager including position listings, revenue graphs, appropriation and expenditure reports, performance measures and objectives.
- Analyzes accounting or fiscal policies and procedures; develops recommendations for operational efficiencies and stronger controls.
- May exercise direct or lead supervision over lower level clerical and technical staff.
- Maintains a variety of electronic and hard copy files and documents.
- Performs other job related duties as required or assigned.
- Minimum Qualifications
- Bachelor's Degree in Accounting, Finance or a closely related field, plus two (2) years of professional accounting, finance or closely related experience; OR any related combination of education from an accredited college or university or related experience in this occupation totaling six (6) years may substitute for the required education and experience and may be interchangeable on a year for year basis.
- Supplemental Information
KNOWLEDGE, SKILLS AND ABILITIES (KSA'S)
- Operations, services and processes within a County department including accounts payable, accounts receivable, payroll, budget, treasury, financial reporting and related fiscal areas.
- Principles and practices of budget preparation, analysis and administration.
- Principles and practices of accounting standards.
- Principles and practices of grant accounting and billing.
- Accounting structure of assigned department.
- Operational characteristics of automated financial systems and how to navigate within these systems.
- Principles and practices of effective time management.
- Modern office procedures, methods and equipment including computers and software applications relevant to the work.
- Methods and techniques of compiling and summarizing fiscal data.
- Principles and practices of financial record keeping.
- Principles and practices of customer service.
- English usage, grammar, spelling, vocabulary, and punctuation.
- Federal, State, and local laws, ordinances and regulations related to assigned area of responsibility.
- Perform professional accounting duties in assigned areas of responsibility.
- Understand and use the County's specialized financial operations, processes and software applications.
- Apply specialized accounting rules within functional areas of responsibility.
- Analyze, interpret and reconcile fiscal documents.
- Perform accurate accounting and financial functions.
- Verify, reconcile and balance financial transactions.
- Prioritize work and meet deadlines.
- Exercise good judgment in analyzing problems and providing solutions.
- Enter data into the County's financial system.
- Prepare a variety of fiscal reports in assigned areas of responsibility.
- Maintain a variety of financial records and files.
- Understand and follow oral and/or written policies, procedures, and instructions.
- Communicate clearly and effectively, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work
- Employee must successfully complete the post-offer employment medical examination and background investigation.
- Employee must comply with the safety guidelines of the County.
- Depending on assignment, some positions in this classification may require possession of a valid driver's license.
- Employee must complete required FEMA training(s) as assigned to position.
COUNTY OF BERNALILLO IS AN EQUAL OPPORTUNITY EMPLOYER