Eastern New Mexico University

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Adminstrative Office Coordinator Athletics

at Eastern New Mexico University

Posted: 4/27/2019
Job Status: Full Time
Job Reference #: 2430816
Keywords: office, front office

Job Description

Overall Job Objective

Job Title:Adminstrative Office Coordinator Athletics
Salary:Depends on Qualifications
Job Type:Full time permanent
Location: Main Campus - Portales, New Mexico
General Description:
Eastern New Mexico University has a growing enrollment of over 6,000 students and is located in Portales, NM.  ENMU is the third largest university in the state and is a member of the NCAA Division II and the Lone Star Conference.  ENMU sponsors 14 NCAA sport programs with approximately 450 student-athletes, as well as men's and women's rodeo.

Position Summary
Under general direction, performs a variety of administrative, secretarial and program support activities for the Athletic Department.
Duties and Responsibilities:
  • Provide confidential secretarial and administrative support for the Athletic Department including maintenance of schedules/calendars, making travel arrangements, recruitment arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative issues and inquiries as appropriate.
  • Assist Director in the coordination and review of the operating activities of an auxiliary income-producing program. 
  • Serve as primary point of administrative contact for department by disseminating general information, preparing correspondence and reports and responding to inquiries from prospective recruits and parents. 
  • Arrange for meetings, special events and fund raising campaigns.
  • Develop and maintain membership list for Greyhound Club; maintain the payment and receiving of funds in support of athletic programs.  Help with the organization of the Greyhound Club socials and functions.
  • Gather, enter and/or update data to maintain departmental records and databases as appropriate; establish and maintain files and records for the office.
  • Assist with organizing the cashiers, gates, will call and pass lists for home events
  • Some evening and weekend work required
  • Supervise student employees.
  • Regular and predictable attendance required.
  • Performs other job-related duties as assigned.
Minimum Job Requirements:
High school diploma or GED certification and three years of related administrative experience, or an equivalent combination of education and/or experience.
Knowledge, Skills and Abilities:
  • Thorough knowledge of office management policies, methods and procedures; familiarity with the programs and subject areas dealt within the office.  Knowledge and understanding of various sporting events.
  • Ability to deal tactfully with students, faculty, staff and the public.
  • Skilled in the use of modern office equipment including computer hardware and software applications and ability to perform moderate to complex secretarial work rapidly and accurately.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Understanding and ability to present the front office of ENMU intercollegiate athletics in a positive and friendly manner with strong customer service skills.
  • Understanding, ability and sound judgement skills in order to maintain confidentiality and sensitivity with appropriate matters.

 Working Conditions:
Physical Demand and Working Conditions:
  • Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Essential Functions: [As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities.  This is not necessarily an all-inclusive listing.]
 Additional Information:
Application Deadline Date: Open until reviewed

Salary: $33k-$34K

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of interest

ENMU is an Equal Opportunity/Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, age, disability, protected veteran status, or any other protected status in its programs, activities, or employment. People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer Jessica Small at (575) 562-2218. Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 562-2115. For any other inquires please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu