Santa Fe Public Schools

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2019-2020 SY School Secretary

at Santa Fe Public Schools

Posted: 10/9/2019
Job Reference #: 2989

Job Description

Openings as of 10/23/2019

  • 2019-2020 SY School Secretary JobID: 2989
  • Position Type:
    Secretarial/Clerical/School Secretary

  • Date Posted:

  • Location:


    Job Description:

    Under direction, performs a variety of clerical, secretarial, and other minor administrative functions required for the operation of school sites and other instructional programs; performs other related duties as required.


    Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of providing emergency or necessary care in accordance with district, state and federal requirements (by assignment)

    Collects payments for fines, fees, and fundraising for the purpose of depositing in proper district accounts

    Compiles data from a variety of sources (e.g. student information, time sheets, calendars, expenditures/budget, newsletters, staff attendance records, substitute log, etc.) for the purpose of complying with financial, legal and/or administrative requirements

    Composes a wide variety of documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.

    Coordinates a variety of programs and/or activities (e.g. conference room usage, meetings, site in-service day activities, workshops, travel and accommodations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.

    Maintains manual and electronic documents, files and records (e.g. student enrollment/withdrawal information, emergency cards, discipline referral information, attendance records, facility use, contracts, time sheets, keys, security cards, work orders, etc.) for the purpose of providing up-to-date reference and audit trail

    Monitors assigned activities and/or program components (e.g. school site budget, account expenditures, purchase order documentation, account balances, grants, etc.) for the purpose of ensuring compliance with financial, legal and/or administrative requirements (by assignment)

    Monitors students referred for illness, discipline, etc. for the purpose of ensuring their safety and welfare

    Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.

    Processes documents and materials (e.g. requests for field trip transportation, enrollment/withdrawal, daily attendance, report cards, discipline referrals, homeroom assignments, etc.) for the purpose of disseminating information to appropriate parties

    Responds to inquires from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required

    Supports assigned administrative personnel for the purpose of providing assistance with administrative functions

    Other duties as assigned

    Required Qualifications:

    Minimum: High school graduate or equivalent. Five years of previous secretarial/administrative experience. Handles stressful situations in a calm manner. Maintains confidentiality of personnel and student matters.

    Application Process:

    Apply online at