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Admin Assistant 2 - req# 9389

at University of New Mexico

Posted: 10/8/2019
Job Reference #: 9389
Keywords: data entry

Job Description

Admin Assistant 2

Requisition IDreq9389
Working TitleAdmin Assistant 2
Position Grade07
Position Summary

The Center for Development and Disability (CDD), established in 1990, is New Mexico's University Center for Excellence in Developmental Disabilities Education, Research and Service. These centers, authorized by the Developmental Disabilities Assistance and Bill of Rights Act, build the capacities of states and communities to respond to the needs of individuals with developmental disabilities and their families.

CDD’s Early Childhood Home and Family Services Division has an opening for an Administrative Assistant 2. This position will administratively support the Nurse Family Partnership and Parents as Teachers programs. These two programs are Prevention Home Visiting programs that are part of the CDD's Early Childhood Home and Family Services Division. The Early Childhood Home and Family Services Division consists of a cluster of programs providing direct clinical and home visiting services to high-risk families of infants and young children in Bernalillo and Valencia Counties.

In partnership with the other administrative personnel, the AA2 will support the two programs by assisting with a variety of tasks including performing data entry into two web-based databases maintaining accuracy, auditing data, and running ad hoc reports. The AA2 will help assist with planning logistics for quarterly Community Advisory Board meetings, including arranging for space, preparing materials, setup and breakdown. The AA2 will also help coordinate misc. events with client families, staff meetings, trainings, preparing materials, and taking meeting minutes. The position will also perform financial procedures including travel and other reimbursements, utilizing Banner to track payments and other miscellaneous research.

The AA2 will also oversee client records, create folders and packets, organize and maintain supplies and materials used by home visitors. The AA2 will assist with tracking expenses, organize mailings, create and edit forms and correspondence documents including flyers. The AA2 will also lead the current student employee in administrative events and projects.

The successful applicant will possess other qualities including:
* Ability to share projects and work effectively with a team of administrative and clinical staff;
* Familiarity of diverse communities including those of individuals with developmental disabilities and/or families in need;
* Excellent interpersonal skills as demonstrated through the interview process.
* Ability to be flexible while staying professional and positive in a changing environment.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

**Be sure to address our preferred qualifications listed below in your cover letter**

  • Experience providing administrative support in a service-oriented environment.

  • A strict eye for detail and the ability to edit general correspondence, data and documentation.
  • Excellent communication skills and an ability to be a positive team member within a diverse staff including home visitors, managers and clients.
  • Proficiency in web-based database programs, MS Word and Excel.

  • Experience with confidential and sensitive material.

Additional Requirements
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Center for Development (997H)
Employment TypeStaff
Staff TypeTerm - Full-Time
Term End Date06/30/2020
Pay$10.23 to $15.35 Hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredNo
For Best Consideration Date6/24/2019
Application InstructionsTo be considered for this position: Complete the official application; be sure to include all prior work experience and hours worked per week. Attach your Current Resume; listing three former or current Supervisor References. Attach your Cover Letter that addresses our Preferred Qualifications. Incomplete Applications may not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

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