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Admin Assistant 3 - req# 10689

at University of New Mexico

Posted: 10/15/2019
Job Reference #: 10689
Keywords: office

Job Description

Admin Assistant 3

Requisition IDreq10689
Working TitleAdmin Assistant 3
Position Grade08
Position Summary

The Department of Pediatrics is recruiting a full-time Administrative Assistant 3 to join a spirited team. This position will be part of a Administrative Shared Services administrative support team, providing support to the Department of Pediatrics’ Divisions, Physicians, and Patients. This position will perform operational support activties required by Divisions, special projects, information gathering and analyzing, and inventory control. Duties will include; purchasing, calendaring/scheduling, answering phone calls, including patient calls, maintaining files. Other duties will be composing communications, faxing correspondence, sorting and screening mail, and updating patient charts.

See the Position Description for additional information.

Conditions of Employment
  • This position is represented by a labor union and is subject to the terms and conditions of the USUNM Collective Bargaining Agreement.
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Bilingual skills in English/Spanish
  • Experience with Power Chart
  • Experience with Microsoft Word
  • Experience with Banner Finance/Chrome River
  • Experience as a UNM P-Card holder to include reallocation and reconciliation
  • Experience in providing administrative support in a professional medical office environment

Additional RequirementsThis position will require a pre-employment criminal background check and fingerprinting. Future and/or continued employment in the position is contingent upon obtaining and maintaining a satisfactory background check, which is one that does not include any disqualifying findings.
CampusHealth Sciences Center (HSC) - Albuquerque, NM
DepartmentPediatrics Administration Division (997B)
Employment TypeStaff
Staff TypeRegular - Full-Time
Term End Date
StatusNon-Exempt
Pay$11.25 - $16.88 hourly
Benefits EligibleThis is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB StatementTemporary and on-call employees working an appointment percentage of 26 (.26 FTE) or greater, per quarter, will be eligible to earn retirement service credits and thus are required to make New Mexico Educational Retirement Board (NMERB) contributions. More information pertaining to your FTE and NMERB contributions can be reviewed on the NMERB Guidelines Clarified webpage.
Background Check RequiredYes
For Best Consideration Date9/26/2019
Application InstructionsA complete application includes a resume, cover letter that describes your experience with the preferred qualifications, and a list of three (3) previous supervisors for references with contact information.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!